Library Committees

ASSESSMENT COMMITTEE

Appointment: August – August Administration Liaison – Carol Ann Davis Charge:

The Library Assessment Committee is charged with leading and promoting assessment activities within the USF Libraries. To strengthen the Tampa Library’s culture of assessment, the committee will:

• provide support and oversight, as needed, for assessment efforts conducted by library staff;
• share expertise concerning assessment methods and goals;
• evaluate and recommend library assessment best practices and policies;
• promote participation in assessment activities throughout the library;
• maintain a repository of assessment data and reports;
• create and manage a cycle or calendar for all library assessments;
• create and manage an inventory of past, present, and future assessment activities;
• provide an assessment “context” for newly created positions and initiatives;
• communicate relevant and appropriate assessment information throughout the Tampa Library; and
• recommend actions to provide improvement, based on assessment data/findings.

Assessment Information

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SAFETY & SECURITY LIBRARY COMMITTEE

formerly as Library Continuity of Operations Committee (LIBCOOP) April – April

Administration Liaison – Tom Cetwinski Charge:

The Library’s Safety & Security Committee is charged with:

• developing and maintaining emergency procedures and documentation, including but not limited to the Emergency Action Plan ( EAP) and the Continuity of Operations Plan (COOP)
• planning appropriate on-site training sessions
• distributing information available from other sources, such as USF Environmental Health & Safety, which may be appropriate for library staff
• preparing the library staff for any unplanned natural disasters or emergency situations
• maintaining an inventory of emergency supplies throughout all departments
• communicating to library staff any procedures or drills necessary to ensure their safety

The Chair of the committee will be the Library representative on campus wide safety and security initiatives. The Chair and members of the committee will consider attending training sessions sponsored by USF, such as the FEMA Training Courses, or others as appropriate.

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EVENTS COMMITTEE

Appointment – January – December Administration Liaison – Tom Cetwinski Charge:

The Events Committee are charged with planning, communicating, initiating and executing the following annual library-wide events:

Duties of this committee will include:

• Responsible for planning and implementing designated events
• Submitting a budget in advance for each event and abiding by all library, university, and foundation rules and procedures
• Communicate and gather input from peers regarding options, opinions, and recommendations.
• Promote employee participation
• Create and manage a timeline or calendar of responsibilities

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FACULTY/STAFF CAMPAIGN COMMITTEE

Appointment: July-June

Administration Liaison – Tom Cetwinski Charge:

The Faculty Staff Campaign Committee is charged with leading and promoting activities for the Faculty/Staff Campaign within the USF Libraries. Duties will include, but are not limited to:

• Lead a successful campaign!
• Plan and launch library events, marketing ideas, and other means to invoke participation in the campaign by library employees;
• Promote participation in activities throughout the library;
• Create, manage and communicate a cycle or calendar of deadlines or events or appropriate information as needed.
• Participate in university-wide campaign efforts or events

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IN-SERVICE / PROFESSIONAL DEVELOPMENT DAY COMMITTEE

Appointment – January – December (year event) May 5th

Administration Liaison – Maryellen Allen Charge:

The In-Service Day is to provide professional training and staff development for library staff and faculty. A day devoted to in-service activities would also address the need for enhanced communication, cooperation and collaboration across various units of the library. The various activities will promote teamwork and improved morale.

• Responsible for planning and implementing activities, venue and refreshments for a minimum of one event per year
• Conduct a needs assessment survey to determine employee preferences for topics of interest and activities
• Submitting a budget in advance and abiding by all library, university and foundation rules and procedures
• Communicate and gather input from peers regarding options, opinions and recommendations
• Promote employee participation
• Create and manage a timeline or calendar of responsibilities

Conduct a follow up assessment survey to determine effectiveness or success afterwards.

Members/Chair	Status	Appointment/Term
Laura Pascual	FAC	2 years (Nov 16/17 – 17/18)
Catherine Negron	STAFF	2 years (Nov 16/17 – 17/18)
Audrey Powers	FAC	2 years (Nov 16/17 – 17/18)
Stephanie Jacobs	FAC	2 years (Nov 16/17 – 17/18)
Admin Liaison: Maryellen Allen

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Messaging Committee

Appointment: April – September

Administration Liaison – Tom Cetwinski Charge:

The Messaging Committee will develop a strategic message that is clear, concise, and consistent and embodies the Library’s mission, vision and values. To reach that end, the committee must first develop:

• a mission statement that describes the core purpose and focus of the Library;
• a vision statement, future oriented and aspirational, that describes the Library desired positioning and achievements;
• and a values statement that identifies what is important to the Library, and articulates the principles employed in decision making.

The Committee’s deliberations should be forward thinking, reflect the University’s commitment to global citizenship and student success, and align both with the intent and the language of the University’s strategic plan. In developing appropriate messaging strategies for the Library’s audiences of faculty, students, administration, alumni/donors, potential faculty/students, and global community, the faculty should be the primary audience focus during the initial phase of the Committee’s work. The Committee’s process should include regular dialog with the leadership group and with the entire library community through in-person meetings, email, and any other means that will ensure broad participation and input into the process. The desired deliverable includes a written document summarizing the above and a recommendation for an appropriate process to move the work to the next level (i.e. department/unit level plans, overall organizational marketing plan).